Interlibrary Loan Policy
Interlibrary loans are subject to varying loan periods and renewal periods, depending upon the lending library's policies. Interlibrary loans are also restricted by federal copyright laws, and are subject to various regulatory measures.
EXAMPLE: In any given year we can request only five (5) copies of any article from one (1) periodical title published within the past five (5) years. Other restrictions may also apply.
Students and Community Patrons may request up to five (5) single returnable items (books, tapes, dvds, cds, etc.) and five (5) single non-returnable items (e.g., articles) within a one-month period through interlibrary loan with a valid Coulter Library account. (When ordering a set of items, each item within the "set" counts as a single item.) Patrons may only have five (5) returnable items out at one time. ILL media requests are limited to twenty (20) single media items (cds, dvds, tapes, etc.) per year. To request an item, patrons can either e-mail occill@sunyocc.edu, or fill out an online or paper ILL form (available at the main desk on the first floor of the library).
NOTE: An on-line ILL form is also available through the WorldCat database. A link to this ILL form is found on the item record under "Borrow this item from another library."
Faculty, Administrators and Staff may request up to five (5) single returnable items (books, tapes, dvds, cds, etc.) and five (5) single non-returnable items (e.g., articles) within a one-month period through interlibrary loan with a valid Coulter Library account. ILL media requests are limited to twenty (20) requests (cds, dvds, tapes, etc.) per year.
NOTE: Renewals of interlibrary loan items should be requested at Coulter Library by either bringing the items in, by phone, or by e-mail. Renewals must be requested at least three days before an item is due, or the request will not be accepted. Renewal is not guaranteed and is completely at the discretion of the lending library.
Overdue Interlibrary Loan Items: Coulter Library's relationships with other lending libraries rely on timely return of ILL items. Therefore, an overdue interlibrary loan item will result in suspension of the patron's library account. After three overdue ILL items, the patron's ILL privileges will be terminated.
- When an ILL item becomes overdue, the patron's library account and all privileges are suspended. When Coulter Library receives a bill from the lending library, the patron is charged for the item plus a Coulter Library processing fee. If Coulter Library pays the amount due for the unreturned item(s) to the lending library, the patron is then responsible to Coulter Library for the amount due.
- Because ILL items are not the property of Coulter Library, there is no option for patron replacement of lost ILL items, either with new or used items.
- NOTE: If the patron is a student or alumni, a campus-wide (PERC) restriction will be placed on the patron's account which will prevent him/her from registering or receiving a transcript until his/her obligation to Coulter Library for the ILL item(s) has been fulfilled.
